Hiptown improves accounting management and reduces errors through automated exports

Introduction

Hiptown, founded in 2019, transforms unused spaces into revenue-generating assets by creating coworking spaces and flexible offices in France. In just a few years, the company has opened around twenty sites, which has led to increasingly complex management of client subscriptions and associated accounting processes.

To improve the management of its transactions and subscriptions, Hiptown sought to automate its accounting export, allowing its accounting team to better track and verify operations centrally.

Solution and Project Progress

To meet Hiptown's needs, Terros implemented an accounting export automation solution, integrating subscriptions and transactions via Stripe, as well as cash register ticket exports from Tactill. Each week, several consolidated export files are sent from these different sources to Hiptown's accounting team. These files group all weekly transactions, subscription information, and specific metadata to simplify customer management and tracking.

Results and Feedback

• Significant time savings: Reduction of manual tasks related to subscription and transaction management.

• Weekly automation: Automatic generation of consolidated files every Monday morning, bringing together all transactions and subscriptions.

• Improved accounting accuracy: Faster and more reliable verification of customer payments and subscriptions.

• Information centralization: All necessary data is accessible from a single file, including specific metadata for optimized billing tracking.

• Error reduction: Less manual intervention means fewer risks of accounting errors.