Hubby: Solution for office space management
Introduction
Hubby est une application Web et Mobile de gestion des espaces de bureaux, développée par Terros. Conçue pour répondre aux besoins des assets managers, des managers de site, ainsi que des entreprises locataires. Hubby propose une approche modulaire permettant de manage offices efficiently. Thanks to its many functions, it simplifies day-to-day management of spaces, equipment, incidents and reservations.
What were the objectives?
Hubby's main objective is to offer a solution enabling office managers and occupants to :
- Improving workspace management thanks to room reservation and real-time occupancy monitoring tools.
- Optimize equipment management to avoid service interruptions and improve productivity.
- Facilitate communication between the different occupants of the spaces.
- Speed up incident resolution with simplified reporting and tracking.
- Integrate external services to offer centralized, harmonized resource management.
Solution and project schedule
Platform development : Hubby meets the needs of building managers and corporate tenants, by integrating functions that can be adapted to different site sizes and employee types.
Key Modules Deployed :
- Reservation of spaces : Users can book meeting rooms or shared spaces directly via the application.
- Equipment management : Real-time tracking of equipment, with the option of categorizing equipment types (computers, printers, tablets, etc.). Hubby also offers interactive floor plan management, providing a clear visualization of available resources. Users can identify the equipment present in each room. Managers can create, view, modify, archive and delete site plans as required. In addition, Hubby enables occupants and equipment to be assigned directly to rooms in the interactive floor plan. This feature provides a better representation of spaces, enabling users to quickly visualize who is using which space, and what equipment is available.
- Incident management : Hubby enables rapid incident reporting, with a dashboard providing an overview of pending and in-progress incidents.
- Artificial Intelligence (AI) Module : An AI tool helps site managers to animate their spaces in a more personalized way.
- External service integrations : Hubby connects to other platforms for centralized, automated management.
Custom Deployment : The application has been designed to be deployed flexibly, with a sliding-scale pricing system based on the number of users and the specific needs of each site.
Technologies used: Nuxt.js, Vue.js, Node.js, Postgresql, Nginx, React Native
Results and Feedback
After just a few months in use, the benefits for users have been significant:
- Optimization of room utilization : Meeting room utilization increased by 45%. Thanks to real-time display, employees book only the rooms they need, and unused rooms are quickly freed up for other teams.
- Reduction of unreported incidents : The number of incidents involving faulty equipment has fallen by 40% thanks to better management of reports. The IT team receives immediate notification when a problem is reported, reducing repair times.
- Save administrative time : The team in charge of workspace management now spends 50% less time on manual tasks linked to reservations and incidents. This allows them to concentrate on higher value-added tasks.
- Employee satisfaction : With a simple interface and quick access to information, our users express greater satisfaction with their work experience, with positive feedback on the flexibility and ease of use of the platform.
“We've been able to fully measure Hubby's impact on our office management at Terros. It's a solution we'd recommend without hesitation to any company looking to optimize its workspaces, improve resource management and streamline internal communication.”
Jeremy Fournier
Product Manager - Terros